Once the specification is put together, it's time to enter the concrete implementation phase. The project manager works with his team on planned points in the action plan.
Its role is to manage his group to make the most of these skills. It can of course take a more operational role if certain tasks are within its fields of competence. But in general its mission is to organize and lead the work sessions while keeping track of the progress of work in agreement with the order planning.
He coordinates external resources and mobilize the budgetary resources.
In the event of significant slippage it is his responsibility to refer to higher authority to decide what position to take. Precisely, it ensures the link with the steering committee to keep it regularly informed of the implementation of the various stages for validation.
Another task in its function: it implements the communication plan. An essential tool for the success of the project both in terms of implication, that of coordination. Indeed, delivering the right information at the right time allows each person involved (directly or not) understand the ins and outs of running tasks. The benefit: reducing barriers to change. For members of the project team is power and put his achievements in the collective work. A key less tension and stress.
1- Communication
Again improvisation is not appropriate. The communication plan is the same rigor to build an effective strategy.
The challenges are to allow all stakeholders and the team to have a vision of the purpose and project objectives. Everyone should have the same level of information. This is an important point to involve stakeholders and reduce resistance to change.
The design of such a document is similar to the method used by the marketing department set goals, know the target, expectations, risks they perceive that they can win, it may lose and according to provide consistent tools to get your messages. Do not hesitate also to plan actions com. A brief setting precise music effective.
Note that the targets are not only internal clients. Suppliers, customers (the real you charge ...), etc. may integrate your plan depending on the scope of future work ..
Question support, it is not necessary to innovate too. Again think effective. Part of your target is keen on the Intranet home, then contact them through this tool.
2- Management and project tracking
To operate effectively, the dashboard is the essential tool.
2 main objectives:
-Follow the progress of various stages.
-Follow the gaps between forecasts and achievements in terms of financial resources, timelines and deliverables.
It also allows communication with the team and stakeholders through follow-up meetings.
To design an effective tool, it must select the relevant indicators, representative of the progress of work in line with the objectives.
3- How to manage changes?
Managing change is an essential instrument to accompany the transformations generated by new projects.
Unfortunately the technical aspects are often priority over human concerns. Yet the success must go with the acceptance of the new organization and new missions / associated tasks.
There are effective methods to support its employees during transformations and manage resistance that may appear. Resistors, a natural reaction to any new situation. Ignoring them does not solve anything if not to inflame. Depending on their nature, they can be prevented or treated as they arise.
4- Project difficulty: what to do?
What if the budgetary allocation is reached before the entire cost has been committed? What attitude should you adopt when in the middle of the ford, you realize that the time will "explode"?
These slippages occur frequently when the number of ongoing projects beyond the control of the entity's capacity. As manager, you are facing a very difficult situation, because the success of your mission is at stake.
How did you get here? Mistakes and blunders are inevitable. To prevent problems, it is imperative to monitor the progress of work and the differences with the forecast. That's what good is a control dashboard: early identification of risks, to prevent them before it is too late. You are then able to titrate the alarm with the steering committee, or your boss (following the structure of your business). However, when the damage is done, what solutions are available?
The first step is to conduct a rapid diagnosis to redefine the objectives and actions to be undertaken urgently: ask yourself, meet decision makers and negotiate new deadlines, budgets and human resources, as appropriate. Face the situation with lucidity not to persevere ... wrong.
If the project is on the path of failure, it is highly likely that the scoping phase was deficient or that unforeseen events have guests during the game ...
You will notice that this diagnosis can also enter to stop the project!
Build a recovery plan with encryption means and the new planning.
Put in place the new shares with a very strict monitoring. Remember, you are in crisis. Your mission is to save the project with your battle plan.
Finally, capitalize on this experience in analyzing the causes of the skid. The worst is not to make mistakes, but do not remember anything!
